Agenda

Discussion

Action

1.

Recording Secretary Report: Susan Begasse

Motion to accept minutes by Susan Begasse and seconded by Kim Karkut.

Minutes accepted

2.

Treasurer’s Report:  Carol Phelps

No report, Carol out of town, but provided subsequent to meeting

Balances: As of July 18, 2007:

Checking Account: $5,240.63

Rescue Fund $4,367.96

Health Fund  $2,979.56

CD $3,436.00

Reward Fund $13,993.03

These numbers reflect closure of the Field Trial seminar. Still have not received any invoices from Greenwich or L/S which will be sizeable.

Rescue Dog expenses not yet paid (around $250).

3. 

Corresponding Secretary’s Report: Linda Morris

Linda received a picture of the Kokais and Sandy Jacobus with the trophy from the Greenwich Show, this was passed around.

Received thank you note from Diane Wilkinson for father’s illness.

Received AKC letters for Hunt Test which was approved and judging panel accepted.

4.

Breed Rescue:  John Morris

There are 2 dogs from New Hartford, one is at Dee’s house (Sasha) and the other is with the Vizsla Club of Central New England (Monty) and they will place him.

5.

Conformation Committee Report:

 5.1

Greenwich/Longshore Results: Ida Tenenbom

Ida gave her final income/expense report. The total cost of Specialty and Supported Entry to CVVC is $990.08. 

 5.2

Springfield Show: Carol Phelps

No report, Carol out of town. Budget submitted shows $115.00 loss.  Judge: Joy Brewster; Sweeps Judge: Joe Diaz

Motion to accept proposed budget by Susan Begasse and David Margolin seconded.

Proposed Budget Accepted

 5.3

Garden State Specialty 2008:   Carol Phelps

No report, Carol out of town.  Judge: Kathy Rust; Sweeps Judge: pending, conformation committee is working on the sweeps judge

6.

Hunt Test Committee: David Margolin

Hunt Test October 6 & 7, proposed budget $450.00 profit.  Motion to accept proposed budget by Kim Karkut and Susan Nakamura seconded

Proposed Budget Accepted

Judge’s affirmation being mailed this week by Rich Teodore

7.

Field Trial Committee: 

 7.1

Judge’s Seminar

Marissa Fowler reported that the Judge’s Seminar for 7/14 & 7/15 have 23 signed up and that everything is on track.

 7.2

Hunting Dog Stake Status

Joan Heimbach sent an email to David Margolin that they could not do September 16 date due to event conflicts in their opinion and that they would like at remainder of year but would focus on 2008 as a distinct event and would try to get a Flaherty date at the December draw.

The Board discussed the fact that the FT Committee could not now likely fulfill their 2007 commitment and proposed a requirement that in 2008 the FT Committee must have a Hunting Dog Stake and the Stake must be run with the FT and launched from Flaherty Field Trial Grounds. A motion was made by Susan Begasse and seconded by David Margolin to accept this requirement.

Accepted Board Requirement to Field Trial Committee that the Hunting Dog Stake must be run in conjunction with the Field Trial and launched from the Flaherty Field Trial Grounds in 2008.

8.

Summer/Fall Fun Day

Chairs had informed Dave Margolin that everything is on track for the August 11^th Fun Day.  To date there are only 3 registered participants but discussion followed that it is still early and generally we do not get entries until the last couple weeks. 

David Margolin will send out an email reminder to club members that this is a club sponsored event and it is open to members and non members (perhaps new puppy owners). This is a Vizsla only event.

9.

Merchandising: Ida Tenenbom

Ida showed the new merchandising, shirts, hats, jackets.  Ida gave price list of cost to the club and asked for the Board’s suggestion on mark up and how much to order.

Decision to mark up merchandise 20%.  Ida and Sandy will set up an order form with the cost of items. Kim Karkut took some of the merchandise to be available for order at the Fun Day.

10.

Health Committee:

Susan Nakamura reported that they are still working on an upcoming program and will discuss with the Committee and bring back to the Board.

In progress

11. 

Meeting Program Committee/Fall Fun Day (Event Budget)

Suggestion of speakers (programs) for after the general membership meetings in the Fall and Spring

Linda Morris will coordinate with the Health Committee.

12.

New Business:

12.1

   Club Goods

Status:  Several cartons with Dick Frawley, coffee maker with Elaine Poulin, grill with Sandy Jacobus, club blank pistol with Dave Margolin, HT ribbons with Dave Margolin, tents with Susan Potocik.  There is an ongoing problem that when there is the Chair of an event that they must be responsible for picking up items from the individual holders of the items.  Another problem is that some of the members who are storing items for the club are not able to keep the items at their location and would like to know where they can take them to be stored.  Rich Loomis noted that this has been an ongoing problem since he was President and that we need to try to resolve it.  He asked David the approximate cost of good that needed to be stored and David said approximately $1,000.00 which would be feasible to store. There was a proposal on the table to consolidate at a local Flaherty Public Warehouse for $500.00 p/year.  It was proposed that we try this for one year and see how it works out.  Motion to accept the proposal to consolidate at a local Flaherty Public Warehouse was made by Kim Karkut and Rich Loomis seconded it.

Club will rent a warehouse space for one year to consolidate Club goods.

12.2

Dues

Dues have not been raised in a very long time and we could raise dues to offset the cost of the warehouse.  Discussion followed and suggestion from Rich Loomis to view a profit and loss statement for the past 12 months and report this at the next meeting.

Treasurer to supply a P&L statement for the past 12 months and review at next Board Meeting.

12.3

Definition of Board Role in CVVC

David Margolin handed out the CVVC Board Function Dictated by Bylaws

Read and agreed that content is very specific.

(attached hard copy to minutes which we be placed in the minutes book if anyone wants to review)

12.4

Newsletter

Discussion on Newsletter items, the role of the Board and how it affects Committee Members etc. 

Printed articles may be directly submitted to the Editors but it is contingent upon the Editors evaluation of applicability to CVVC as well as assuming Editors obtain reprint permission from the appropriate person or organization.

Editors may consult with Newsletter Committee and if both the Editors and the Committee do not reach a meeting of the minds as to applicability to CVVC, then the Board of Directors must be consulted.

 Any CVVC Committee submitting an article to the Newsletter must be represented from the entire Committee then go to the Editor and the Newsletter Committee, Board if necessary.

 Opinions, advice or questions may be submitted to the Editors for inclusion in the Newsletter but all items of this nature must be submitted as individuals rather than any Committee with CVVC and, assuming the same Editors evaluation to applicability to CVVC, will be published in a new Section in the Newsletter entitled “Members forum”.

 Proposal to have a “Members Forum” which would personalize the newsletter and Carol Phelps has agreed to provide a properly worded protective disclaimer to be printed under the section name indemnifying CVVC from any liability. Carol Phelps is motioning this new approach and David Margolin seconded this motion.

Process of CVVC Committees and individuals submitting articles were clarified and Board was in agreement.

 Proposal for a “Members Forum” was not voted on however everyone seemed in agreement to this.

12.5

December Meeting/Christmas Party

Not to early to start thinking of this.  Discussion on General Membership meeting at the party.  Question on whether to hold the meeting on another date or the same day.  Members felt holding on the same day is best as you would get more of the Members at the meeting.  The meeting should be earlier before the party.

Continue to hold the General Membership December meeting at the Christmas Party and have the meeting 1hour earlier than the party.

 If anyone would like to host the party please contact Dave Margolin.

12.6

Reward Fund

To date no one has come forward to claim the reward.  We have until December 31, 2007. 

12.7

Next Meeting:

August 6 – Maples Restaurant, Middlebury, CT

August 6 – General Membership

September 11 – Hartford Area, location TBD

September 11 – Board Meeting

13

Meeting Adjourned at

9:15 p.m. motion made by Rich Loomis to adjourn the meeting and Susan N. and Kim K. seconded

Meeting adjourned at 9:15 p.m.