Approved Minutes of the December 10, 2006 General Membership Meeting held at the Holiday Party in Amston, CT. Approved at the January 17 , 2006 Board Meeting at Jefferson House in Newington, CT.
Meeting was called to order at the home of Stephanie Reeder, Amston, CT. The meeting was called to order at: 2:45 p.m. by David Margolin.
Attendees: The following Board Members were present: David Margolin, Carol Phelps, Susan Potocik, Linda Morris, Marisa Fowler, Kim Hemmilfarb, Kim Karkut, & Elaine Poulin, Patsy Dahlinghaus kindly agreed to take the minutes in Susan Begasse’s absence. A substantial number of general members attended the meeting as well.
Recording Secretary’s Report – Minutes (David Margolin)
Susan Potocik had some minor changes. Elaine Poulin made a motion to accept and Carol Phelps 2nd the motion. Minutes accepted with minor changes.
Treasurer’s Report ( Carol Phelps)
General Account: $3,734.03
Rescue: $3,370.21 (includes $445 in health fund donations)
Health: $2, 569.54 (includes $270 in health fund donations)
CD: $3,380.74
To date, 47 members have not paid their dues. Carol has followed up twice and will follow up again reminding them of the new grace period of January 31, 2007 and after that date they will have to reapply for membership. However, if not paid by the end of the month, likely they will not be in the 2007 Membership Directory.
As background, Joan Heimbach recommended that the grace period for dues being paid be moved to January 31 from March 31; was motioned, appropriately seconded and accepted. A motion was also made by David Margolin and seconded by Carol Phelps that the late fee would be eliminated. Motion accepted.
Corresponding Secretary’s Report (Linda Morris)
Susan Potocik mentioned that club member Jean Rhodes is in the hospital and we will be sending flowers. David Margolin is going to try to get the address of the hospital if anyone would like to send a card.
Breed Rescue (John Morris)
Ad Hoc Committee for Documented Guidelines Progress Status: Guideline continues to be in development.
Permission from rescue dog Benjamin’s new family: Benjamin is doing very well and his family sent a very nice letter. John Morris will follow up with them to see if we can have permission to use the letter for future reference. John has already received a verbal commitment.
Conformation Committee
Springfield: Preliminary cost was $579.78 with trophies.
Judi Resnik was thanked for her contribution in organizing the raffle. Total for the raffle and unclaimed sweeps check was $205.00
Secaucus: S. Potocik will be handling getting the volunteer hours for the Secaucus Specialty, we need to work 6 hours for our club. We can overlap the time and it does not have to be the time when we are in the ring. After the Secaucus show, we will not be doing pewter trophies and the members were asked for trophy ideas – Jackie Argall has already volunteered her artistic services for SKC trophies.
Greenwich : Sandy Jacobus reported for Ida. Letters have been sent to C. Richards and G. Burdon for confirmation of judge’s assignments but to date we have not received back from them.
Hunt Test Committee ( Dave Margolin):
Judge’s Seminar Next Year – (John Morris):
John looked into holding the approved Judges Seminar at the Holiday Express in Waterbury which can hold 40-50 people at a charge of $150.00. John stated that the AKC fee for the rep for the seminar is a minimum of $500 and an additional $25 for each attendee over 20. Discussion followed regarding visual aids needed and the cost and John was asked to talk with the Holiday Express and to try to get them to provide the equipment at no cost if at all possible. John needs to provide 3 dates to the AKC with location as soon as possible. John will look into other locations for comparison purposes and will get audio visual aids costs just in case the facility will not provide at no charge.. Suggestion was made to have dates in late February or early March.
2007 AKC Hunt Test Event Dates are October 6 and 7 per corresponding date table and secured by Patrick Cooke at the Flaherty Date Draw Meeting……for the 2007 event, the full Flaherty grounds are for our hunt test and we can use the main clubhouse.
Chair & Secretary Functions Open: Rich Theodore has advised that he is unable to be the hunt test secretary for October 6 & 7, 2007 event. We are looking for volunteers from the club for both the chair person and secretary positions for this event.
Field Trial Committee ( J. Heimbach)
April 20-22 date, per AKC corresponding date calendar, for Flaherty Field was secured by Patrick Cooke at the Flaherty Date Draw Meeting The Field Trial Committee plan is to move the hunting dog stake to another date and it will not to be held in conjunction with the Field Trial.
Joan Heimbach thanked everyone for bringing a re-gift for the field trial raffle and on a personal note, Joan thanked everyone from the club for the flowers, cards and well wishes. It was nice to see her up and about.
It was noted that Patrick Cooke had made a recommendation to have a Field Trial Judge’s Seminar also which was approved by the board. It was stated that the board assumes Patrick will chair the seminar and will be in charge of putting it together perhaps in conjunction with the Hunt Test Seminar but each event is independent of one another. Each event must develop an event budget according to the club guidelines and procedures and submit for board approval before any commitment(s) is made.
Merchandising (Ida Tenenbom)
Sandy Jacobus reporting for Ida. Ida is looking into other items that some of the club members would like so they are making up more samples which are not yet available as of today. Items for purchase will be by special order rather than the club investing in inventory.
Blood Draw 2006 Cost Summary
107 Dogs at a cost of $292.04
A big thank you to Jackie Argall and her Committee.
John Morris mentioned that there is a web site, Morris Animal Foundation, a non profit foundation that funds humane animal health studies to advance veterinary medicine, and it referenced the VCA study.
Club Equipment/Goods…Storage & Purchase of Grill
Establishing a list of what we have and where: Continues to be in
progress.
Timing for Grill Purchase and who: Purchase of a grill was approved.
Sandy Jacobus will get the info from David Margolin and she will purchase the grill for the club at Dick’s Sporting Goods with the help of Saul & Kim Himmelfarb. Dave Margolin donated his recent hunting test judge’s gift of $30 to Dick’s to be used towards the purchase of the club grill.
Meeting Program Committee (Linda Morris)
Any suggestions for meeting programs in 2007? Carol Phelps had a suggestion of a dog massage demonstration.
Meeting Locations/Dates…
January 17, 2007 (Wednesday) Board Meeting: David Margolin will see if Bertucci’s in Waterbury is available.
February 28, 2007 (Wednesday) General Membership: Jefferson House Newington, CT and Carol. Phelps will arrange a possible massage demonstration.
March 21, 2007 (Wednesday) Board Meeting: Location TBD
April 18, 2007 (Wednesday) General Membership: Location TBD
May 16, 2007 (Wednesday) Board Meeting. Location TBD
New Business
Membership Procedures & Sponsorship – the Bylaws require an applicant to have two sponsors from the club; the Board will review how applicants without two contacts can comply with this requirement.
Motion to adjourn the meeting by Dee Chuisano, appropriately seconded and accepted. Meeting adjourned at 3:41 p.m.
