Approved Minutes of the August 6, 2007 General Membership Meeting in Waterbury, CT. Approved at the September July 11, 2007 Board Meeting at Jefferson House in Newington, CT. Approved at the September 18, 2007 Board Meeting in Wallingford, CT.
Connecticut Valley Vizsla Club General Membership Meeting
August 6, 2007 Maples Restaurant, Middlebury, CT
Attendees: Jackie Argall, David Margolin, Carol Phelps, Henry Grant Richard Bennington, Joan Toepke, Joan Heimbach, John Morris, Susan Nakamura, Dennis Witzke, Debra Steele, Sandy Jacobus, Ida Tenenbom
Next Meeting: Board Meeting, September 18, 2007; Location: TBD
Meeting called to order at 7:07 p.m.
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Agenda |
Discussion |
Action |
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1.0 |
Recording Secretary was absent. |
Motion to accept minutes of August 7th , Richard Bennington seconded |
Minutes of the last meeting accepted. |
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2.0 |
Treasurer’s Report: Carol Phelps |
Carol indicated account balances as follows: Checking $2,963.91; Health $2,979.56: Rescue $3,996.12; CD $3,442.96; Reward Fund $13,974.32 |
Treasurer’s Report Accepted. |
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3.0 |
Corresponding Secretary’s Report: Linda Morris |
Linda was absent so nothing to report. However we need to write a thank you to Saul Himmelfarb for his donation of a starter pistol with ammo. |
Linda Morris to send thank you note to Saul Himmelfarb. |
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4.0 |
Breed Rescue: John Morris |
John has bills from the two dogs that were in rescue Sasha and Monty. Sasha & Monty have been placed in homes and John is to review VCCNE bills and offsetting donations to Rescue with them before we finalize the cost of the rescues. |
John Morris to review costs and donations with VCCNE and submit final bill to Carol for payment. |
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5.0 |
Conformation Committee Report: |
The Board will need to approve the list of judges that the Conformation Committee has nominated. |
Board members accepted the list of judges. The Conformation Committee to come up with some guidelines for picking judges next year. |
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New Judges List: |
Sweeps Betty Anderson Ruth Sinclair-Stephens Peter Green Joan Toepke Patty Crowley / Linda Pruitt (tied) Jean Matnor Sarah Barr |
Regular Pat Laurans Lester Mapes Pluis Davern Judith Goodin Linda More Sylvia Kerr Judy Doniere Jim Martin |
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5.1 |
Springfield Show |
Budget shows COST of $115.00 for this supported entry show in Springfield, MA on November 26th. Regular Judge is Joy Brewster and Sweepstakes Judge is Joe Diaz. Trophies will be pewter. Carol will work with Conformation Committee to solicit volunteers to run the raffle, coordinate the coolers and bring a six-pack, etc. There was some discussion that each member of this committee will be asked to accept a responsibility at an upcoming show event. |
Conformation Committee to require each member to accept responsibility for something at an upcoming show. |
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5.2 |
Garden State Specialty |
Sweeps judge pending – a request is presently out from David Margolin to Betty Anderson requesting that she judge Sweeps at GSA, if she is unavailable, he will ask her to do Greenwich. Regular Judge is Kathy Rust. Show chair is Jackie Argall. Trophies being coordinated by Linda Furey & Joan Toepke and will be crystalline pieces (sample sent around and admired by those in attendance). |
David Margolin is contacting potential sweeps judges for the GSA show. |
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6.0 |
Hunt Test Committee: Dave Margolin |
Judge’s Affirmation mailed and being sent back to Rich Teodore. |
No Action Needed |
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7.0 |
Field Trail Committee: |
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7.1 |
Judge’s Seminar |
24 attended and it was a successful seminar. Mailing list had duplicates, members, etc. & costly to mail as a result. Variance in Hospitality mainly due to Marissa misreading caterers budget & omitting fee in CVVC Budget; Patrick Cooke & Dick Frawley donated use of equipment, water & pastries which helped offset Hospitality variance |
26 Paid vs budget 20, 24 Attended; Profit $37.65 vs Budget -$15.00 |
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7.2 |
Hunting Dog Stake |
Joan Heimbach proposed we hold a Hunting Dog Stake at the CVVC Fall Hunt Test on Saturday, October 6, 2007 at Dearborn; this is a non sanctioned AKC Event. She has asked for the Board to approve this because we would be unable to hold the Hunting Dog Stake at our Summer/Fall Fun Day due to public access restrictions. Carol Phelps made a motion to accept the Hunting Dog Stake and Richard Bennington seconded. Five Board Members in attendance agreed and Dave Margolin will reach out to non attending Board members to get a majority vote in favor. |
Hunting Dog Stake will be held on October 6, 2007 along with the CVVC Fall Hunt Test but sanctioned Hunt Test takes priority in terms of CVVC helpers as well as Hunting Dog stake running order will have to be flexible when and if there are any conflicts between participants running in both events with sanctioned Hunt Test stakes having priority and event will be launched from main Flaherty grounds but dogs will be walked on lead down to official launch into Dearborn side. Dave Margolin will solicit vote on Hunting Dog Stakes from non attending Board members to insure majority vote in favor. |
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8.0 |
Summer/Fall Fun Day: Dennis Witzke/Debra Steele |
Update: everything is set |
27 for Intro to Birds; 22 for Conformation and 18 extra for food and fun. |
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9.0 |
Merchandising: Ida Tenenbom/Sandy Jacobus |
Ida said sample items and order form will be brought to Fun Day for people to peruse. A 20% markup was suggested for most items, to be rounded up or down to make an even number. An order form will be worked up by Sandy Jacobus. |
Order form worked up by Sandy and will be brought to Fun Day along with samples for ordering. |
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10.0 |
Health Committee: |
Joan Toepke brought the wool throw donated by Marty Spoor of Anichini Linens and everyone was in favor of the item being raffled off at the GSA as we did last year. |
Wool throw to be raffled at the GSA 2008. |
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Susan Nakamura and Joan Toepke will be Co-Chairing the Health Committee. Jackie Argall has been a temporary Chair for 1½ years and will be resigning from the Committee. Maria Warnia has also resigned and Krystal Ashe has joined the Committee as a new member. Susan Nakamura thanked Jackie, on behalf of the entire Health Committee, for her work, guidance and setting the standard for the future. Dave Margolin thanked Jackie, on behalf of the Board and membership and our Vizsla, for her splendid work, commitment and dedication. |
Susan Nakamura and Joan Toepke will be Co-Chairs of the Health Committee. |
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11.0 |
Meeting Program Committee |
Thoughts October General membership Meeting agenda. Susan Nakamura suggested a Homeopathic Doctor to speak or reviewing “The Puppy Puzzle” by Pat Hastings followed by a discussion. |
Susan Nakamura to interface with Linda Morris to work out possible speakers & details of program for hoped for after October General Membership meeting. |
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12.0 |
Other Business: |
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12.1 |
Club Goods |
Public Warehouse opened and good thru July 31, 2008. Dick Frawley delivered all boxes he had, Carol Phelps delivered tents. Need to arrange club grill delivery with Sandy Jacobus and coffee maker with Elaine Poulin. |
Arrangement needs to be made for the club grill and coffee maker to get to warehouse for storage. |
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12.2 |
December Meeting/Holiday Party |
Richard Bennington and Henry Grant have graciously offered to host this year’s event at their home in Guilford, CT. |
Date of December 16, 2007 and General Membership Meeting: 1:00 p.m. and Party at 2:00 p.m. approved at offered. |
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12.3 |
Newsletter |
A motion was made to have a Members Forum in the Newsletter. Ida motioned and Carol Phelps seconded and the Board Members in attendance agreed. |
A Members Forum will be in the Newsletter. Carol Phelps to write an appropriate column disclaimer statement. |
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12.4 |
Reward Fund |
Dave Margolin stated that Kristen VanShoick emailed him an inquiry as to how to file a claim for the reward & Dave emailed back the Procedure. However, no person has come forth according to Procedure to claim the reward. |
No action needed. |
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12.5 |
Dues |
In 2006, we took in $481 more than we spent but that can vary from year to year; however, 2007 has new expense of $436.31 for Public Storage. |
Discussion as to need to raise dues or not put off to next meeting when all Board members will be in attendance. |
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12.6 |
VCA National Event |
A CVVC Nationals Ad, Trophy Donation and Raffle Basket was discussed. We decided to do only two of the three things this year - a color ad similar to last year (Ida said Steve would take care of it – deadline of August 30th) for $95 AND a trophy donation of the same amount as we gave last year. We decided not to send a basket this year – it is expensive, very far away and we don’t have anyone to put it together. |
Approved – CVVC ad and trophy donation for the 2007 VCA Nationals. Carol Phelps will send the trophy donation and Steve Tenenbom will submit the Ad |
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13.0 |
New Business: |
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13.1 |
Committees: |
Discussion on Committees and members. David reviewed the Bylaws which mention Board to appoint Committees annually. Attached to these minutes is the document regarding Committee and Responsibilities of Committee Members, Committee and Event Chairs. |
Items discussed in Document (attached) were agreed to by all and the Document will be in the minutes as well as posted on the web site.
Dave Margolin will advise all current Committee Chairs to read the attachments and conduct themselves accordingly with the objective of submitting the results by the September 18 Board meeting.
Newsletter will only list for each Committee: Chair, Co-Chair (if applicable) and Communicator; members will not be listed in the Newsletter |
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14.0 |
Next Meeting |
Because of the Specialty weekend concluding just prior to September 11, it was decided to change the date of the Board meeting to September 18, Tuesday. Location TBD but will be in the area of Hartford. |
New Meeting Date Tuesday, September 18, (Board Meeting). David will look into a place near Cheshire if possible. |
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Meeting Adjourned at: |
Motion was made to adjourn meeting & seconded. |
Meeting adjourned at 9:20 PM. |
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Respectfully Submitted, Patsy Dahlinghaus, Recording Secretary with assistance by Joan Toepke |
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Attachment:
Committees and Responsibilities of Committee Members, Committee and Event Chairs
Submitted by David Margolin and Approved by Board at the CVVC Meeting of August 6, 2007
Committees……
Since Bylaws mention Board to appoint Committees annually,
§ Each current Committee chair(s) to re-affirm Committee members
& for Committee members then to re-affirm current chair(s) or select another
as well as Communicator & submit to Board by next meeting at latest
§ Board then to appoint Committees as suggested by Bylaws & then advise
Newsletter Editors of Committee memberships
§ Committee Chairs to, during current year, keep both President & Editors advised
of any additions and/or deletions ……… Communicators can in lieu of Chair
Responsibilities of Committee Members, Committee & Event Chairs…….
In the above mentioned Committee re-affirmation process, the following must be mentioned by the current Chair(s),
§ All Committee members should acknowledge that there is a reasonable
expectation that they will support their Committees event(s) & needs barring
any personal conflicts at the time as well as to the best of their ability and expertise,
§ Each Committee/Event Chair & member should acknowledge he or she will represent the best interests of CVVC & it’s members first and foremost,
§ Each Committee/Event Chair should acknowledge that they will involve Committee members in the entire planning as well as execution of any event and all event actions/conclusions will be based on the majority position of the Committee members,
§ Each Committee/Event Chair should acknowledge that event support personnel will be solicited first within CVVC general membership and outside help will be solicited only if less than enough CVVC members are
available and that the hiring of professional support personnel requires specific Board authorization,
§ Each Committee/Event Chair should acknowledge the responsibility of submitting the Event Budget to the Board 30 days prior to official AKC required filing date for approval & submit Event Ending Report to Board within 30 days after event as required by the in place Event Budget & End Report Guideline,
§ Each Committee/Event Chair should accept responsibility of filing all AKC required paperwork within the time frames dictated by the AKC but no later than 6 weeks before the event date if circumstances dictate beyond the AKC required time frame.
