CVVC Meeting Minutes

Board Meeting

Wednesday, March 19, 2008

Wood N Tap, Southington, CT 

Meeting Called To Order---   By President David Margolin at 7:25 p.m. 

Attendees-  Carol Phelps, Richard Bennington, Ida Kavafian, Kim Karkut , Linda Morris, Henry Grant, Richard Loomis, David Margolin, Joan Toepke, Susan Nakamura, Marisa Fowler.

         Recording Secretary Report---The Recording Secretary was absent.  

         Motion to accept minutes of last meeting was made by Kim Karkut and

         seconded by Joan Toepke. Passed.

Treasurers Report—The Treasurer, Carol Phelps reported the following balances---

                  Main checking  $5,962.95

                  Health Fund     $3,399.56

                  Reward Fund  $0 (Reward has been paid)

                  Rescue Fund   $4,517.31

                  Certificate of Deposit  $3,502.83*

*As voted on at a prior meeting, the money in the Certificate of Deposit will be moved at maturity in April into the main checking account as no longer makes sense to tie funds up for a fixed term at such low rates as well as amount.

Corresponding Secretary Report---Linda Morris reported that the Field Trial has been approved with the judging panel.  The AKC has forwarded the application materials for the 2009 Secaucus show. We received a memorandum regarding PACs from the AKC – Linda Morris will summarize and forward to Dave Margolin who will review and report to the Board. We received a Thank You note from Jean Dodds for our $100.00  donation to the Rabies Challenge Study.

Reward Fund—The release and W-9 were sent to Kristen Von Shoick; she signed the release and returned it to our by attorney (the original signed release document & W9 have been mailed to Carol Phelps for safekeeping). Attorney mailed bank check for entire reward fund to Kristen Von Shoick.  Carol Phelps will complete file 1099-Misc. and send it to the IRS and certify mail a copy to Kristen Von Schoik within the next few months. (Dave solicited & secured the necessary Form 1099-Misc. with instructions and Form 1096 Transmittal from the IRS).

Breed Rescue—John Morris reported that there are two dogs in rescue, one age two and one nine.  John  Morris participated in an On-Line discussion from the VCA about a new way on evaluating a Vizsla for rescue – as a result of that participation, he now has some great new evaluation forms for CVVC to use in the future.   Motion to accept the in-take profile was made by Ida Kavafian and seconded by Kim Karkut.  Passed.

The Board then considered adoption of Foster Guidelines (we reviewed the guidelines presently in use by VCCNE). It was agreed that those Foster Guidelines are acceptable with a modification to the expense reimbursement provisions. Specifically, the Expenses section will be rewritten to limit our Rescue Coordinator’s discretion to $300 of  expenditures without prior Board approval. Expenses in excess of $300 must be approved first by the Board. These Foster Guidelines would then be consistent with our General Rescue Guidelines as to the discretion afforded our Rescue Coordinator (i. e., up to $300 without prior Board approval).  It was decided that Carol Phelps would draft the modified language and send it to John for review. The final Foster Guidelines will be published in the next newsletter. This motion was made by Joan Toepke and seconded by Linda Morris. Passed.

Confirmation Committee Report--- Everything is set for 2008 Greenwich and Longshore-Southport specialty and supported entry, respectively.

                                            Greenwich Judges:

                                             Sweeps—Ruth Sinclair-Stephens

                                             Regular---Richard Hilderman 

                                            Long Shore Judges:

                                             Sweeps---Jean Matmor

                                             Regular---Robert Ennis    

Greenwich budget indicates a cost of $909. Long Shore budget indicates a cost of $518.  We discussed the importance of having a successful raffle at this event to help defray some of the costs. We also agreed that we will reach out via the phone tree, as in the past couple of years, to coordinate hospitality because that has been a very successful approach. 

SKC supported entry - Final reconciliation check received for SKC.  Event budget had projected a cost of  $115.50, but the final bottom line showed a profit of $78.79, due in large part to the successful raffle, extra sweeps reimbursement and no extra charges for additional ribbons.

2008 GSA Specialty - Garden Specialties  in Secaucus---Checks have been issued by Rau, but not yet received by the clubs. As soon as the check is received, a final budget reconciliation will be prepared. The sweeps judge Carol Brown donated $75 back to the club along with a very nice thank you note.

Hunt Tests Committee---Marissa Fowler stepped up to be Co-Chair,  but another Co-Chair is needed (Marissa will not be on-site the day of the event, October 4 & 5^th, so the other Co-Chair must be available to be on-site). If the event does not have another Co-Chair volunteer by the May meeting, the event will be canceled.  Jan Norris has graciously volunteered to be Secretary.

Field Trial Committee---Joan Heimbach provided Marissa Fowler with a report that plans are progressing for the April l8th-20th Field Trial.  Premium is available on club website.

Merchandise---Ida and Sandy report there is a merchandise list in the current newsletter and on the website.

Heath Committee---Susan Nakamura reports there is a blood draw planned for central New Jersey hopefully this Spring and another one planned for Long Island later in the Fall.  There is also a possibility of having one in PA.  More details to follow as plans unfold.

Meeting Program Committee---Kim Karkut reported for Elaine Poulin that the Winter Fun Day is all set for March 22 at Tails You Win. Sandy Jacobus sent word that entries appear to be on track with expectations.

Summer/Fall Fun Day will be June 28, 2008.  Dennis Witzke will chair and Debra Steele will secretary.  Program will be Intro to Birds and Versatility Testing.  More details to follow.  Board acknowledged that Jan Norris had previously volunteered to secretary and expressed great appreciation.

New Membership---Nothing to Report.

Newsletter---The winter newsletter was collated before the meeting and will be sent out this week.

New Business---

Nominations from the Nominating Committee are due by April 1st.  Joan Toepke reported that the Nominating Committee is working on this and had nothing additional to report. Nominations from the floor may be made at the May meeting, in accordance with the By-laws which are on the web-site.....see

http://www.ctvalleyvizslaclub.org/ConstBylaws.htm

½-Price First Year New Membership for Puppy People – Presently, club-member breeders can give first year club memberships to their puppy people at ½ price (Breeder Paid Memberships). The Board voted to extend this ½ price membership to the first year for new members sponsored by their CVVC-member breeders even when the breeder does not pay for the dues. Susan Nakamura made a motion and Joan Toepke  seconded it for first year club membership to new puppy buyers sponsored by club-member breeders at ½ price dues for the first year. Passed.

By-Laws---Rich Loomis is going to review the By-law revision materials from approximately 10 years ago, when the club unsuccessfully  tried to update its By-Laws as the AKC had issues with a few of the changes. It is possible that a By-Law Revision committee will be created.

         Next Meeting---General Membership meeting 7:00 PM Bertuccis                   

         Newington, CT …… 2929 Berlin Turnpike, 860 666-1949

Motion was made to adjourn the meeting by Kim Karkut and seconded by Linda Morris. Meeting adjourned at 9:02 p.m.

Respectfully Submitted by Richard Bennington