Approved Minutes of the General Membership Meeting held on Tuesday, April 22, 2008 at Bertuccis in Newington, CT. Approved at the Board Meeting on Wednesday, May 21, 2008 at Wood N Tap in Southington, CT.
General Membership Meeting held on Tuesday, April 22, 2008 at Bertucci's in Newington, CT.
Attendees: David Margolin, Carol Phelps, Joan Toepke, Henry Grant, Richard Bennington, Linda Morris, Patsy Dahlinghaus, Richard Loomis, Kim Karkut, John Morris, Dick Frawley, Marisa Fowler, Valarie Mandizabel
Next Meeting: General Membership, May 21 at 7:00 P.M., Wednesday, Location: Wood-N-Tap, 420 Queen Street, Southington, CT but some will start arriving around 6:30 p.m.
Meeting called to order at 7:00 p.m.
1. Recording Secretary’s Report:
Kim Karkut made a motion to accept minutes of the last meeting and Richard Bennington seconded. Minutes accepted
2. Treasurer’s Report:
Main Checking: $12,200.41 (this includes our CD that we closed)
Health Fund: $3,399.56
Rescue Fund: $4,383.05
CD and Reward Fund: -0-
Carol filed annual report to the Secretary of State of CT
3. Corresponding Secretary’s Report:
Linda Morris received a letter from AKC regarding the ineligibility for the Award of Merit due to conflict of interest at the GSA Specialty in February. The trophy was returned to the CVVC. Joan Toepke suggested that we raffle the trophy at the GSA 2009. Kim Karkut made a motion that we use this trophy for the silent auction at the GSA 2009, Joan Toepke seconded. Trophy will be used for the silent auction at the GSA 2009.
AKC Political Action Committee (PAC) Memorandum summarization status from Linda Morris, she read the letter which will be published on our website, this is a very important memorandum and everyone should review it.
Information was also sent in regards to an Obedience and Rally Seminar on August 9 and 10 in Hazardville, CT
Note from Patrick Cooke via Dick Frawley to thank the Board for the opportunity to Chair the Spring Field Trial. It was a resounding success and on behalf of the field trial committee and field trial community and, again, thanked the Board very much.
4. Reward fund:
CVVC to file 1099 Misc. with IRS and certified mail copy to Kristen VanSchoik. Carol will review with Rich Loomis and discuss if a 1099 State form needs to be filled out as well.
5. Breed Rescue – John Morris
Board previously approved adopting Central New England Foster Approach for CVVC pending a couple of language changes….. language changes to be made by John Morris.
No new news on rescue.
6. Conformation Committee Report – Carol Phelps
GSP Secaucus 2008 final results: Fantastic raffle, issue that came up with the Conformation Committee is if we should maintain Friday or switch to the Sunday show, stating that going to a show on Friday generally means taking a day off from work. Majority of the committee felt that we should keep the Friday show and not switch to Sunday show. Carol wanted to know if the Board agreed to keep the Friday shows which they did agree. On another note Carol mentioned the LI club might try to take the Sunday dates. We still have the judges list from our last voting and will go with that list. The Committee is developing guidelines for judge selection.
SKC 2008 –Walt Schellenbarger was overwhelmingly voted as the judge for the SKC 2008 and SKC approved him. Walt Schellenbarger is a well known former handler.
Greenwich/Longshore 2008 – Ida was not available for a report.
7. Hunt Test Committee:
John and Linda Morris primary chair and secretary respectfully and Marisa Fowler co-chair and Jan Norris is the co-secretary……….Dave Margolin handed John Morris all documentation on last year’s Hunt Test so he would have actual exhibits to follow.
Hunt Test Standing Committee still needs a Hunt Test Chair. …Marisa Fowler said she would look into it.
There are changes in 2008 for Hunt Tests rules. We will put a highlight summary of hunt test rule changes for 2008 on the CVVC website.
8. Field Trail Committee: Marisa Fowler
Marisa read a note from Joan Heimbach who gave a synopsis of the event which was a hugh success. The event drew over 140 dogs. Four pros attended Bob Seelye, John Reid, Matt Basilone and Deb Goodie. Their participation and entries ensured the financial success of the event. Joan wrote she will submit Event End report by May meeting.
Rich Loomis, Dick Frawley, Carol Phelps and Patsy Dahlinghaus commented on the exemplary event and Dave Margolin mentioned he has received nothing but raves and thanked the Field Trial Committee and event staff on behalf of the Board and membership ……………. nothing short of feathers in the cap of CVVC.
All final expenses/entry fees, etc. have to be submitted to Carol Phelps ASAP.
All the placements should be up on the Website and Audra should send to Carol.
9. Merchandising: No update
10. Health Committee: Susan Nakamura
Carol Phelps reported that the Rabies Challenge Study is being updated on the Web Site
11. Meeting Program Committee
Winter Fun Day final report will be discussed at the next meeting.
Summer/Fall Fun Day June 28, 2008 Dennis Witzke Chair, Debra Steele as secretary.
Summer/Fall Fun Day Budget submitted showing a profit of $130.00. Richard Loomis made a motion to accept the budget and Carol Phelps seconded , budget approved.
12. New Membership – Members published in the Newsletter, Carol Rappaport, Elizabeth Buchholz, Erica and Matt Nicholson, Larry & Regina Snyder, Amy and Dennis Munson, Sandi and Peter Ehmer. All members voted in.
13. Spring Newsletter - timing will have to be discussed with Ida and Steve as they were unable to attend the meeting.
14. Other /New Business
Nomination Committee, Joan Toepke, John Morris and Dee Chuisano submitted a slate of officers and Board members. Nominations from floor, per bylaws, can be made at May meeting with membership vote at June Greenwich Show Meeting. Procedure for nominations from floor can be accessed on CVVC web site … “Bylaws; Section 4, item C”
President – Rich Loomis
Vice President – Kim Karkut
Treasurer – Rick Diotalevi
Corresponding Secretary – Valerie Mendizabal
Recording Secretary – Jan Norris
Board Members – Crystal Ashe, Richard Bennington, Linda Morris, Ida Tenenbom, Joan Toepke
There will need to be a Committee to review CVVC bylaws, recommend changes, interface with AKC, etc., Rich Loomis will discuss next month after reviewing the past work on the bylaws.
Next meeting is General membership, May 21, 2008 Wednesday, Location: Wood-N-Tap at 7:00 p.m., 420 Queen Street, Southington, CT but some will start arriving around 6:30 p.m.
Marisa Fowler motion to adjourn the meeting and Kim Karkut second the motion
Meeting Adjourned at 8:40 p.m.
Respectfully Submitted,
Patsy Dahlinghaus
CVVC
Meeting Minutes
Board
Meeting
Wednesday, March 19, 2008
Wood N
Tap, Southington, CT
Meeting
Called To Order--- By
President David Margolin at 7:25 p.m.
Attendees- Carol Phelps,
Richard Bennington, Ida Kavafian, Kim Karkut , Linda Morris, Henry
Grant, Richard Loomis, David Margolin, Joan Toepke, Susan Nakamura,
Marisa Fowler.
Recording Secretary Report---The Recording Secretary was
absent.
Motion to accept minutes of last meeting was made by Kim Karkut and
seconded by Joan Toepke. Passed.
Treasurers Report—The
Treasurer, Carol Phelps reported the following balances---
Main checking $5,962.95
Health Fund $3,399.56
Reward Fund $0 (Reward has been paid)
Rescue Fund $4,517.31
Certificate of Deposit $3,502.83*
*As voted
on at a prior meeting, the money in the Certificate of Deposit will be
moved at maturity in April into the main checking account as no longer
makes sense to tie funds up for a fixed term at such low rates as well
as amount.
Corresponding Secretary Report---Linda
Morris reported that the Field Trial has been approved with the judging
panel. The AKC has forwarded the application materials for the 2009
Secaucus show. We received a memorandum regarding PACs from the AKC –
Linda Morris will summarize and forward to Dave Margolin who will review
and report to the Board. We received a Thank You note from Jean Dodds
for our $100.00 donation to the Rabies Challenge Study.
Reward
Fund—The release and W-9 were
sent to Kristen Von Shoick; she signed the release and returned it to
our by attorney (the original signed release document & W9 have been
mailed to Carol Phelps for safekeeping). Attorney mailed bank check for
entire reward fund to Kristen Von Shoick. Carol Phelps will complete
file 1099-Misc. and send it to the IRS and certify mail a copy to
Kristen Von Schoik within the next few months. (Dave solicited & secured
the necessary Form 1099-Misc. with instructions and Form 1096
Transmittal from the IRS).
Breed
Rescue—John Morris reported
that there are two dogs in rescue, one age two and one nine. John
Morris participated in an On-Line discussion from the VCA about a new
way on evaluating a Vizsla for rescue – as a result of that
participation, he now has some great new evaluation forms for CVVC to
use in the future. Motion to accept the in-take profile was made by
Ida Kavafian and seconded by Kim Karkut. Passed.
The Board
then considered adoption of Foster Guidelines (we reviewed the
guidelines presently in use by VCCNE). It was agreed that those Foster
Guidelines are acceptable with a modification to the expense
reimbursement provisions. Specifically, the Expenses section will be
rewritten to limit our Rescue Coordinator’s discretion to $300 of
expenditures without prior Board approval. Expenses in excess of $300
must be approved first by the Board. These Foster Guidelines would then
be consistent with our General Rescue Guidelines as to the discretion
afforded our Rescue Coordinator (i. e., up to $300 without prior Board
approval). It was decided that Carol Phelps would draft the modified
language and send it to John for review. The final Foster Guidelines
will be published in the next newsletter. This motion was made by Joan
Toepke and seconded by Linda Morris. Passed.
Confirmation Committee Report---
Everything is set for 2008
Greenwich
and Longshore-Southport
specialty and supported entry, respectively.
Greenwich Judges:
Sweeps—Ruth
Sinclair-Stephens
Regular---Richard Hilderman
Long Shore Judges:
Sweeps---Jean Matmor
Regular---Robert Ennis
Greenwich
budget indicates a cost of $909. Long Shore budget indicates a cost of
$518. We discussed the importance of having a successful raffle at this
event to help defray some of the costs. We also agreed that we will
reach out via the phone tree, as in the past couple of years, to
coordinate hospitality because that has been a very successful approach.
SKC
supported entry - Final
reconciliation check received for SKC. Event budget had projected a
cost of $115.50, but the final bottom line showed a profit of $78.79,
due in large part to the successful raffle, extra sweeps reimbursement
and no extra charges for additional ribbons.
2008
GSA Specialty - Garden
Specialties in Secaucus---Checks have been issued by Rau, but not yet
received by the clubs. As soon as the check is received, a final budget
reconciliation will be prepared. The sweeps judge Carol Brown donated
$75 back to the club along with a very nice thank you note.
Hunt
Tests Committee---Marissa
Fowler stepped up to be Co-Chair, but another Co-Chair is needed
(Marissa will not be on-site the day of the event, October 4 & 5th,
so the other Co-Chair must be available to be on-site). If the event
does not have another Co-Chair volunteer by the May meeting, the event
will be canceled. Jan Norris has graciously volunteered to be
Secretary.
Field
Trial Committee---Joan Heimbach
provided Marissa Fowler with a report that plans are progressing for the
April l8th-20th Field Trial. Premium is available on club website.
Merchandise---Ida and Sandy
report there is a merchandise list in the current newsletter and on the
website.
Heath
Committee---Susan Nakamura
reports there is a blood draw planned for central New Jersey hopefully
this Spring and another one planned for Long Island later in the Fall.
There is also a possibility of having one in PA. More details to follow
as plans unfold.
Meeting
Program Committee---Kim Karkut
reported for Elaine Poulin that the Winter Fun Day is all set for March
22 at Tails You Win. Sandy Jacobus sent word that entries appear to be
on track with expectations.
Summer/Fall Fun Day will be
June 28, 2008. Dennis Witzke will chair and Debra Steele will
secretary. Program will be Intro to Birds and Versatility Testing.
More details to follow. Board acknowledged that Jan Norris had
previously volunteered to secretary and expressed great appreciation.
New
Membership---Nothing to Report.
Newsletter---The winter
newsletter was collated before the meeting and will be sent out this
week.
New
Business---
Nominations from the Nominating
Committee are due by April 1st. Joan Toepke reported that the
Nominating Committee is working on this and had nothing additional to
report. Nominations from the floor may be made at the May meeting, in
accordance with the By-laws which are on the web-site.....see
http://www.ctvalleyvizslaclub.org/ConstBylaws.htm
½-Price
First Year New Membership for Puppy People
– Presently, club-member breeders can give first year club memberships
to their puppy people at ½ price (Breeder Paid Memberships). The Board
voted to extend this ½ price membership to the first year for new
members sponsored by their CVVC-member breeders even when the breeder
does not pay for the dues. Susan Nakamura made a motion and Joan Toepke
seconded it for first year club membership to new puppy buyers
sponsored by club-member breeders at ½ price dues for the first year.
Passed.
By-Laws---Rich
Loomis is going to review the By-law revision materials from
approximately 10 years ago, when the club unsuccessfully tried to
update its By-Laws as the AKC had issues with a few of the changes. It
is possible that a By-Law Revision committee will be created.
Next Meeting---General Membership meeting 7:00 PM Bertuccis
Newington, CT …… 2929 Berlin Turnpike, 860 666-1949
Motion was
made to adjourn the meeting by Kim Karkut and seconded by Linda Morris.
Meeting adjourned at 9:02 p.m.
Respectfully Submitted by Richard Bennington
