Approved Minutes of the Board Meeting held on Wednesday, January 14, 2009 in Newington, CT. Approved at the Board Meeting on Wednesday, February 18, 2009 at Wood N Tap in Southington, CT. Also approved at this February 18, 2009 meeting were the Revised Minutes of the General Membership Meeting held on December 13, 2008 in Bethany, CT prior to the Holiday party. Due to delays in publication, these minutes were not approved until this meeting - for the text of the Minutes of the December 13, 2008 General Membershiop Meeting, go to January 2009 Meeting Minutes.
Minutes of the Board Meeting held on Wednesday, January 14, 2009 in Newington, CT
In attendance: Crystal Ashe, Rick Diotalevi, Marisa Fowler, Joan Heimbach, Audra Jaconetti, Kim Karkut, Rich Loomis, Deb Malachowski, Val Mendizabal, Linda Morris, Jan Norris, Joan Toepke, Amanda Tortora. President Rich Loomis called the board meeting to order at 7:10 p.m. at the Jefferson House in Newington, CT.
December 13, 2008 Minutes of Board Meeting: Kim Karkut made a motion to accept the December 13, 2008 Board meeting minutes. Rick Diotalevi seconded. All present voted in favor.
Treasurer’s Report:
Treasurer Rick Diotalevi reported that the checking account balance is $12,713.16, the Health Issues Fund has $4,084.56, and the Breed Rescue Fund has $4,322.32.
Rich Loomis reported that the Ed Foster, the 2009 VCA Show Chair requested a $500 donation from CVVC to sponsor the “Welcome Party” at the national specialty show to be held in Charlotte, North Carolina in 2009. Discussion followed. Rick Diotalevi moved that we take out an ad in the nationals book, he would look up what it cost last year. Motion seconded and passed. President Rich Loomis offered to ask Ed Foster why donations were necessary for the nationals – especially since the entry fees, event fees, etc. are so high.
Corresponding Secretary’s Report:
Carol Beattie, a judge in one of our recent shows, sent CVVC a gracious thank-you note and praised the quality of the dogs entered.
CVVC received a $125 donation from Deb Fuentes, a co-worker of the late Dr. Patrick Cooke. Deb was please to hear that the donation would be applied to a permanent traveling trophy to honor Patrick and his beloved dog, Yogurt. Joan Heimbach will write to Patrick’s widow, Helen Fernan, to thank her for Patrick’s $50 donation to the CVVC breed rescue program.
Breed Rescue
No report, no dogs in our rescue at this time.
Conformation Committee
Joan Toepke is in contact with Carol Phelps, who reports that everything is on track for the GSA combined specialty shows at the Meadowlands Exposition Center in Secaucus, New Jersey. Joan is our trophy co-chair for the upcoming CVVC-sponsored specialty on Friday, February 6, 2009 at the GSA. Joan said she would appreciate help promoting the event and selling tickets.
The CVVC raffle at GSA is a one-day event with some nice raffle items. A framed, matted photo, a print, a merino wool throw are among the items. Ida reported that she has asked her embroiderer if she can put our logo or a Vizsla on an Anichini roge that is being donated by Marty Spoor. She will keep Joan informed about her response.
Ida emailed her report to Rich Loomis:
Greenwich and Longshore: AKC papers have been filed and the trophy list has been submitted. Closer to the show we will have more items to address. All is on target for the time being.
Hunt Test
As amended in the draft of the December, 2008 minutes, John Morris and Marisa Fowler will chair the October hunt test at Flaherty grounds on the Dearborn tract. Rosettes have been received, and surplus rosettes will be carried over to future events.
Field Trials
Birds and wrangler have been reserved / ordered for the upcoming Spring Field Trial at Flaherty Field on Friday – Sunday, April 17 – 19, 2009. Entry fees are set.
Marisa Fowler will chair the Hunting Dog Championship on Saturday, June 13, 2009
The Field Trial Committee would like to hold an “informative talk” at a general membership meeting to discuss field trials, how to enter, etc. Tentatively set for the March meeting, TBD.
Merchandise
No report.
Health Committee
No report.
Membership
Rick Diotalevi reported that 151 members renewed their membership with CVVC.
Committee Guidelines
Additional changes were made to further simplify the committee guidelines and to make the language consisten. The final version is included with these minutes. After some discussion they were adopted by the Board.
Bylaws
Revised bylaws are being typed for review. AKC guidelines must be followed, so changes need to be carefully considered. Rich Loomis hopes to have a report for the next meeting.
Old Business
Last year CVVC rejoined the Nod Brook Association so we have a back-up location for Hunt Tests if we are unable to obtain Flaherty “on our date” in the future. We will need someone to attend the annual meeting.
Audra Jaconetti reported that Tom Mercier is collecting donations in honor of Patrick Cooke for the Bird Dog Hall of Fame. Patrick was also a member of the Nutmeg German Shorthaired Pointer (GSP) Club so Audra offered to contact them to find out how much they donated.
CVVC March Fun Day
Val Mendizabal has been working hard looking for prospective locations for our next CVVC Fun Day. General discussion about what we may do, committee needs to find location, and get a program together.
New Business
No new business.
Upcoming meetings
Wed., February 18, 2009 – Board meeting at Wood ‘N Tap in Southington, CT
Tues., March 10, 2009 – General membership meeting at a location TBD
Tues., April 7, 2009 – General membership meeting, location TBD
Wed., May 13, 2009 – Board meeting, location TBD
Sat., June 6, 2009 – General membership meeting at the summer specialty show held by Greenwich Kennel Club in Norwalk, CT
Meeting Adjourned
Rick Diotalevi made a motion to adjourn. Kim Karkut seconded. The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Jan Norris
Committee Guidelines for CVVC Committee and Event Chairs and Members
Chairs and members who graciously volunteer to serve on any CVVC committee must comply with operational guidelines put in place by the Board of Directors. These guidelines are shown below.
- Committee members are expected to support committee activities and events to the best of their ability.
- Committee members shall represent the best interests of CVVC and its membership.
- All committee members are to be involved in the planning and execution of events and support activities. All committee decisions are expected to be the result of a majority vote among committee members.
- Committees may seek help from outside CVVC if members do not volunteer or lack required skills or expertise. Associated expenditures shall be pre-approved by the Board.
- Committee and event chairs shall meet all AKC event filing and reporting deadlines (three months prior, seven days after).
- Committee and event chairs shall submit a proposed budget four months prior to an event. Final reports shall be submitted to the Board of Directors within 30 days of the event unless an extension is granted by the Board. Proposed budgets and final reports shall conform to established CVVC formats.
- All checks, cash, receipts, and documentation of income and expenditures shall be submitted to the CVVC Treasurer within seven days of conclusion of the event.
Revised and adopted January 14, 2009
